Consequent on receipt of Annual Statement of Fund Accounts (CCOs-9), the subscriber is required to satisfy himself as to the correctness of the amount, date of birth, name and nominee shown in the yearly statement of account and should report the error, if any , to the Accounts Officer/DDP Controller within three months (6 months in the case of the IOFWP Fund Accounts) of its receipt.
The subscriber should verify his/her Fund Account No., at the time of receiving Pay for March to ensure that Account No. has been shown correctly in the Pay Bill, as this Account Number is used for capturing the data on account of Fund subscription during the accounting year.
In cases of Ty. Advances/Withdrawals made during the year, the fund subscriber should verify that it has been correctly shown in the Annual Statement of Fund Accounts. If there is a case of debit missing, it should be promptly reported to the Fund Maintaining Authorities through Units/Formations/Pay Audit Office so that it is adjusted in next accounting year. The subscriber is also advised to watch that missing debit is adjusted correctly in subsequent accounting year. It will protect the recovery of accumulated interest and principal debit amount at the time of Review/Final settlement of the subscriber's Fund Account.
In case of over credit made in the Annual Statement of Fund Account it should be brought to the notice of Fund Maintaining Authorities through their Unit/Formation/Pay Audit Office for the adjustment in next accounting year. It will protect recovery of accumulated interest and over credit amount at the time of Review/Final Settlement of the subscriber's Fund Account.
Before sending FS/FW claims to CDA (Funds) Meerut, under mentioned checks should be exercised by the Pay Audit Office.
| i | The name and Fund A/C No. indicated in the Contingent bill is correct. |
| ii | It is prepared on IAFA – 115. |
| iii | The Contingent Bill in respect of a person who is due to retire from service within a period of next 24 months with reference to the date of birth/superannuation as indicated on the contingent bill/application for final withdrawal. |
| iv | It is pre-receipted by the individual and stamped. |
| v | It should be countersigned by OC/Unit Formation or Head of the Office or an Officer empowered to do so and the signature it bears to genuine as recorded in the Register of Specimen Signatures. |
| vi. | The amount claimed is correct with reference to sanction. |
| vii | The claim is supported by an application on the form prescribed and with latest copy of CCOs-9. |
| viii | The mode of payment through which payment is desired has been indicated/stated in the body of the contingent bill/memo forwarding the claim. |
| The under mentioned scrutiny checks should be carried on application cum sanction form: | |
| i | All the particulars required to be furnished therein have been furnished. |
| ii | In case of first claim the following particulars have been verified. (a) The rate of pay of the individual. (b) His rate of subscription and refund of withdrawals, if any, commencing after the year for which CCOs-9 was last issued. (c)Ty. Advance paid out of GPF during the period after the year for which CCO-9 was last issued and the amount of advance outstanding. (d) Final withdrawal after the year for which CCO-9 was last issued. |
| iii | The purpose for which advance from the GPF has been applied for and sanction is covered under existing rule of GPF (DS) Rule. |
| iv | The amount of advance sanctioned is within the limit prescribed in GPF (DS) Rules. |
| v | The amount of credit balance has been correctly worked out and is sufficient to meet the amount of advance applied for by the subscriber. |
| vi | Sanction has been accorded by the Competent Authority. |
While forwarding final settlement/final withdrawal claims to CDA (Funds) Meerut, Units should check all the supporting documents and should follow prescribed procedure. The major checks are hereunder:
| i | The copy of Part - II OO notifying the casualty of retirement/resignation/death should be attached with the claim. |
| ii | The particulars of recoveries/withdrawal effected upto the date of casualties should be mentioned clearly. |
| iii | The mode of Payment should be indicated completely. |
| iv | The name of the nominee where required should be confirmed by the unit with reference to service record of the subscriber. |
| v | The claims should be preferred well in advance. |
| vi | The contingent bill is prepared on the prescribed form and duly countersigned by the competent authority. |
| vii | The contingent bill should be pre-receipted by the individual and affixed with the revenue stamp. |
| viii | The final settlement/final withdrawal claims are prepared on the prescribed form and with latest copy of CCO-9. |
| ix | The amount of advance sanctioned is within limit prescribed in the GPF (DS) Rule. |
| x | The claim should be supported with the sanction of the competent authority. |