Each Head of the Office/Unit should send a Statement in duplicate to the Accounts Officer maintaining Fund Accounts on the prescribed Form by 15th of every month instead of individual application. This statement shows particulars of the Govt. Servant (both gazetted and non-gazetted) working in each office. One copy of the Nominal Roll indicating the Account No. allotted to the subscriber is returned to the Unit/Office.
Acknowledgement in token of receipt of Application and /or Nomination Forms is furnished on prescribed Form which is to be handed over for safe custody by the subscriber concerned.
Nomination in the relevant Form is to be furnished by the subscriber to the Accounts Officer through Head of the Office. Nomination made on form other than the prescribed one is not considered valid in Court of Law.
Nomination cannot be made in favour of person/persons other than family members.
| Note1 : | In case of male subscribers family means the wife/wives, parents, children, minor brothers, un-married sisters, deceased son’s widow and children and where no parents of the subscriber is alive a paternal grand parent. |
| Note2 : | In case of female subscriber, family means, the husband, parents, children, minor brothers, un-married sisters, deceased son’s widow and where no parents of the subscriber is alive, a paternal grand parent. |
| Note3 : | A child means a legitimate child and includes an adopted child where adoption is recognized by Court of Law. |
If at the time of making Nomination, the subscriber has no family and it is made in favour of other person/persons, necessary provision is to be made in Nomination Form that it will become invalid in the event of his subsequent acquiring a family.
Accepted Nomination Forms are kept in the Fund Maintaining Office in order of Fund Account No. in guard file in the personal custody of a gazetted officer.
A physical verification of Nomination Forms in Fund Maintaining Office is carried out once in three years by a gazetted officer.