Right to Information

THE RIGHT TO INFORMATION ACT, 2005

1.What does Right to Information mean

It includes the right to:-
i Inspect works, documents, records.
ii Take notes, extracts of certified copies of documents or records.
iii Take certified samples of material..
iv Obtain information in form of printouts, diskettes, floppies, tapes, videocassettes or in any other electronic mode or thorough printouts.

2. What does information mean?

Information means any material in any form including records, documents memo, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force.

3. What is Application Procedure for requesting information?

The application can be made to the Central Public Information Officer in writing on plain paper or through electronic means in Hindi or English specifying the particulars of the information sought for along with a fee of rupees ten by way of cash against proper receipt or demand draft or bankers cheque payable to CGDA at NEW DELHI. An applicant, making request for information is not required to give any reason for requesting the information or other personal details except those may be necessary for contacting him.

4. What is the fee?

i An application fee of Rupees Ten for obtaining information under sub-section (I) of section 6;
ii Fee shall be charged for providing information under sub-section (I) of Section 7 as under;
a Rupees two for each page (in A-4 or A-3 size paper) created or copied;
b Actual charge of cost price of a copy in larger size paper;
c Actual cost or price for samples or models; and
d For inspection of records, no fee for the first hour; and a fee of rupees five for each subsequent hour (or fraction thereof);
iii Fee shall be charged for providing information under sub-section (5) of Section 7 as under;
a Rupees fifty per diskette or floppy for information provided in diskette or floppy;
b Price fixed for publication or Rupees two per page of photocopy for information provided in the printed form.
iv No fee will be charged from people living below the poverty line; and
v Applicant would be provided information fee of cost if the CPIO fails to comply with the prescribed time limit.

5. What is the time limit to get the information?

i 30 days from the date of application.
ii 48 hours for information concerning the life and liberty of a Person.
iii Failure to provide information within the specified period is a deemed refusal.

Section 4(b)(xvi) of the RTI Act, 05

6. Particulars of Central Public Information Officer.

Shri Vishesh Kumar
Sr. Accounts Officer Office of the CDA (Funds)
Near Head Post Office,
Meerut Cantt. 250 001
Telephone:- 0121 2640145
Fax:- 0121-2647022
Email: jcdafunds[at]nic[dot]in
Section 4(b)(xvii) of the RTI Act, 05

7. Particulars of Appellate Authority

Shri Santokh Raj, IDAS
Dy. Controller
Office of the CDA (Funds),
Near Head Post Office,
Meerut Cantt. – 250001.
Telephone:- 0121 2647021
Fax:- 0121-2647022
Email: jcdafunds[at]nic[dot]in
Section 4(b)(i)(ii)(iii) of the RTI Act, 05

8. Organization and Structure

The Controller of Defence Accounts (Funds) functions on behalf of the Financial Adviser (Defence Services) and the Controller General of Defence Accounts as the Authority in General Provident Fund of Defence Civilians and DAD personnel.

The CDA (Funds) helms the organization with the assistance of 1 Addl. CDA, 2 Group Officers, 12 Sr. Accounts Officers/Accounts Officers and 32 Asst. Accounts Officers.

Mission - To strive to achieve excellence and professionalism in accounting and financial services and in performing audit functions.

Objectives

i To maintain the Provident Fund Accounts Correctly, Completely and timely issue of Annual Statement of Accounts to subscribers.
ii Expeditious payment of claims on account of advances/withdrawals, wherever such claims are paid by Fund Section/Offices.
iii Prompt settlement of claims of subscribers becoming non-effective.
Duties and Responsibilities:
The responsibility of CDA (Funds) in respect of Fund Account is broadly as given below:

i Allotment of GPF Account No. (in case of new entrants appointed up to 31-12-2003) on receipt of Admission Form/Nomination Forms.
ii Timely issue of Annual Statement of Fund Account (CCO-9).
iii Payment of Final Withdrawals/Ty. Advances in respect of those subscribers who are either on deputation or due to retire within 2 years.
iv Final settlement of claims of subscribers becoming non-effective.
v Settlement of discrepancies in the Fund Accounts.
vi Transfer of Fund Account.
To achieve the above objectives CDA (Funds) is assisted by:
i Unit/Formation
ii DDP Controller
iii EDP Centre, CDA (Funds) Meerut
Note:  Officers and personnel of Defence Accounts Department are governed by GP Fund (DS) Rules.
In DDP system, the processing of Fund schedules is done by DDP Controllers and clean data  through Email/WAN is sent to EDP Centre, CDA (Funds) Meerut. The Fund Schedules are retained by DDP Controllers.
The processing of Fund schedules pertaining to GPF (DAD) is however, done under the old pattern.

FUNCTIONS OF DDP CONTROLLER
Three fold functions.
i Pay Audit (Pay Section)
ii Fund Cell
iii EDP Cell
PAY SECTION
i Scrutinizing of Fund Schedules w.r.t. pay bills to ensure that the subscriptions, realized promptly at the correct rate.
ii Compiling the amounts of Fund Schedules to Fund code head.
iii Transmitting the Fund Schedules to Fund Cell.
iv Ensure that applications for allotment of Fund Account Nos. received from unit/formation are complete and forwarded to CDA (Funds) duly verified.
v Claims on account of Ty. Adv/FW in respect of subscriber retiring within 2 years are sent to CDA (Funds), Meerut.
vi Forward Final Settlement Claims in respect of subscribers retiring/superannuation/discharge/death/etc.
FUND CELL
The responsibility of Fund Cell under DDP Controller is as under:
i To Compare Fund Schedules with Printed List of compilation.
ii To ensure that all Fund Schedules against the compiled amounts have been received with top sheet.
iii To reconcile the compiled actual & Schedules amount through the medium of Schedule  Control Register.
iv To Call for wanting Schedules, if any, from the units.
v To prepare batches of Fund Schedule & forward to E.D.P. Cell for data entry.
vi 100% Checking of Fund schedule with edit list, received from EDP Cell, manually.
vii Errors, if any, are fed on computer for rectification.
viii The process of rectification is carried out repeatedly to achieve Zero errors status.
ix To correspond with units/formations and obtain clarification/ corrections etc. on the observation thrown out by Computer during review of Fund Accounts.
E.D.P. Cell (Under DDP Controller)
i To prepare batches of Fund Schedules for a month for data entry.
ii Data entry and verification.
iii The edit listings will be printed and given to Fund Cell alongwith Fund Schedules for 100% Checking.
iv Corrections proposed by Fund Cell shall be data entered and a print out given to the Fund Cell.
v To update the edit listing on confirmation from Fund Cell regarding the correctness of the print out.
vi To keep the monthly Backup of clean records, and transfer the monthly validated data to EDP centre Meerut.
vii To forward rejected records to Fund Cell for rectification and subsequent inclusions in accepted data.
Role of DDP Controller for Detection and Adjustment of Missing Debits in Individual GPF Accounts
Documents 
The Documents required are:
i Monthly RDR Compilation.
ii Detailed list of DVs pertaining to amount compiled to 0/015/01.
iii Schedule Control Register.
iv Batch Control Register.
Steps
i Compare the figures of compiled actual (RDR) and amount actually posted in individual account.
ii Find the difference of the two figures.
iii Compare the amount of monthly detailed list of Vrs. with RDR Head figures for March supplementary correction used 0/015/01. Difference, if any, listed and sorted out.
iv Compare the DV No. shown in detailed list of Vrs. of Fund Account (received from EDP Cell of DDP controller) with DV Nos entered in Schedule Control Register.
v A list of DVs for which debit Schedule wanting is prepared and the same called for from the Pay Audit Office concerned. This list will reflect those debits. which got misplaced between Pay Audit Section and Fund Cell.
vi Compare the debit schedule amount shown in Schedule Control Register with the clear data actually transferred to EDP centre, CDA (fund) on monthly basis and prepare a list of missing debit cases. This list will reflect those debits, which got misplaced between fund celll and EDP centre.
Based on the above exercise, the following information will be collected :-
a Amount compiled to 0/015/01 during the financial year.
b Amount posted in subscriber's account on an average basis.
c Difference between a and b (a - b).
d Amount for which schedule are wanting (Transit loss between Pay Officer and Fund cell).
e Amount lying in Review Rejection (Transit loss between Fund cell and EDP centre).
f c = d + e
i Wanting Schedules, which were lost in transit between Pay Audit Office and fund cell, called for from concerned Pay Audit section
ii In respect of missing debits amount i.e. the amount lying in Review Rejection list (transit loss between fund cell and EDP centre), necessary corrections and adjustment will be carried out by the fund cell with reference to paid voucher or from Ty Advance/Final withdrawal register etc.
iii Lists containing information i.e. wanting schedule and the details relating to the adjustment made towards missing debit passed on to EDP Centre for reflecting debits to the subscriber's account.
iv When debits could not be transferred by the EDP cell to the individuals account being non effective, retired/ dismissed/death etc., a separate list will be generated by the concerned DDP controller for recovery from the subscriber through pension etc. or for writing off as loss under the orders of the competent authority.
v A special Report regarding the adjustment of wanting schedules/missing debits and the cases where debits could not be transferred due to subscriber accounts being non effective will be sent to EDP Centre as well as to CDA (Funds EDP centre).
Role of E.D.P. Centre CDA (Funds) Meerut
i To receive "Error Free data" from D.D.P. Controller on monthly basis.
ii To conduct a "Super Review" on quarterly basis by merging the data received from D.D.P. controller.
"Super Review" would be limited to ensure:
i Same Account No. is not operated by different D.D.P. Controllers during the same month.
ii The duplicate Pay Bill is not operated by the same Controller.
iii Only numerical data is contained in numerical fields.
iv Extract and forward the result of super review to D.D.P. controller for rectification.
Super Review
i To print out the Broad sheet on the basis of Master of the previous year.
ii To print out "Annual Statement of GPF Account" (CCO.9)
iii To prepare unit-wise Nominal Roll of the subscriber based on the subscription indicated in the fund schedule for the month of February.
iv To forward Board sheets and Annual Fund statement to Sections concerned for necessary action at their end.
v A consolidated summary of the total amount credited into GPF A/C and interest generated in GPF and withdrawals.
vi Print out a list of Minor/Minus balances.
vii Any other report required by the Audit Groups.
viii Segregation of Broad sheets D.D.P. Controller wise and sent the data to D.D.P. Controllers for verification and record.
Nomination, Admission & Allotment of Fund Account Number
Admission
i Admissions are made on the basis of a combined "Application and Nomination Form" submitted by the subscribers. (in Form GPF-3, GPF-3A, GPF-3B or GPF-3C)
ii Combined "Application and Nomination Form" will be submitted by the Head of the office through Pay Audit Officer on 15th of every month in respect of subscriber who are required to compulsorily subscribe to GPF-3 months in advance.
iii All admissions are effective from 1st of the month following that in which the applicant becomes entitled unless the date itself coincides with the first of the month in that case he will be admitted to the fund from that date.
Allotment
i GPF Account Numbers are allotted by the Admission Group in CDA (Funds) with reference to the Block earmarked for each Arms of Services, viz. DAD/Non-DAD i.e. Ordnance, EME, MES, ASC, Misc. etc.
ii GPF Account Nos. allotted are intimated to unit/formation and Pay Audit Offices.
iii Necessary entries are made in the "Admission Register".
iv The Fund Account Nos. allotted do not change so long the subscribers' Fund Account continue to be maintained by CDA (Funds).
Admission
i Nomination Forms are furnished by the Subscribers along with their application for admission to Provident Fund.
ii The Nomination Forms usually are as under:
a GPF - 3: When subscriber has a family and wishes to nominate one member thereof.
b GPF - 3A: When subscriber has a family and wishes to nominate more than one person.
c GPF - 3B: When subscriber has no family and wishes to nominate more than one persons.
d GPF - 3C: When subscriber has no family and wishes to nominate one person.
iii Two copies of the combined application and nomination form is required to be submitted.
iv Nomination Form is necessary to facilitate disposal of Fund money that may stand at the credit of the subscriber in the event of his death.
v Nomination Forms are kept in order of Account Number in the guard files under lock any key in the personal custody of a Gazetted Officer.
vi Physical verification of nomination forms should be done once in 3 years by the officer concerned. The general duties of the officers of the Defence Accounts Department are laid down in Office Manual Part-I. The administrative and financial powers being exercised by the officers in the office of the CGDA are derived from Government Regulations, Office Manuals and orders issued thereon from time to time.

ORGANISATIONAL STRUCTURE OF THE CDA (FUNDS) *HEADQUARTER OFFICE AT NEW DELHI*
Section 4(b)(v) of the RTI Act, 05

9. Rules, regulations, instructions, manuals held by DAD under its control or used by its employees for discharging its functions.



S/No. Name Of Compilation Category
1 O M Part V Manual
 
 Section 4(b)(vi) of the RTI Act, 05
 
 10. Documents that are held by it or under its control.


In Para 61 of Office Manual Part II, Volume I, a detailed statement showing the documents of various categories held by or under control of our Department, and period of its retention is stipulated.

Section 4(b)(ix) of the RTI Act, 05



11. Directory of Officers.
Name and Designation (S/Shri) Office Telephone Number
Shri. Santosh Kumar, Controller 0121 – 2648754
Shri. V. K. Laxkar, Asst. Controller 0121 – 2647021
Shri. Amender Thakur, AO 0121 – 2640145
Shri. Manjeet Kumar, AO 0121 – 2647023 (Ext # 261)
Shri. RN Dixit, SAO 0121 – 2647023 (Ext #269)
Shri. UK Bhatt, SAO 0121 – 2647023 (Ext #269)
Shri. SC Sharma, SAO 0121 – 2647023 (Ext # 238)
Shri.  Kamal Kumar Badhwar, AO 0121 – 2647023 (Ext # 212)

Section 4(b)(xi) of the RTI Act, 05



13. Budget allocated to DAD



CGDA’s Website

 Section 4(b)(xvi) of the RTI Act, 05



14. List of CPIOs in DDP Controllers

CGDA’s Website

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